Purchase

With A.Z.Soft, you can create professional Purchases you’ll be proud to send your Suppliers. Customize your Purchase by adding your company logo, name, address and other contact information. Store default text for your company’s Terms and Conditions and Email Message using your own words and Purchasing your Suppliers with A.Z.Soft is even quicker as we will add them to each Purchase for you. By using your own voice, it will always feel like you sending the Purchase, not a computer.

At A.Z.Soft, we view every contact as a prospective Supplier. So, you can create an Purchase for any of your contacts. You can even create new contacts on the fly by adding them while Purchasing. A.Z.Soft will store your contacts in the Contacts List and keep track of your Supplier relationships, including their lifetime purchases and order history. As you Purchase your Suppliers, A.Z.Soft’s Purchase software is keeping track of all the important Supplier and Purchase information you’ll want to refer to later.

Like contacts, you can add products and services you sell on the fly from the Purchase. If the product or service you’re adding to the Purchase is already on your Items List, adding it to an Purchase is a snap; simply start typing in the name and A.Z.Soft will match it to the products and services in your list and suggest a match. If you track inventory for the product, A.Z.Soft will let you know how many units you have on-hand so you can be sure not to sell goods you don’t have.

With our Purchase software, billing Suppliers has never been easier: by email or by snail mail, with just a click or two your Purchase is ready to be sent to your Supplier quickly so you can get paid faster.

When you choose email, A.Z.Soft attaches a PDF version of the Purchase to the email that your Supplier can print and save for their records. You provide the default text for the email message and can personalize it every time you send an Purchase. If you want, you can cc: yourself, so you get a copy of the Purchase too.

If you prefer snail mail, A.Z.Soft will generate a PDF you can print out and drop in the mail.

If you Purchase Suppliers for the same amount on a regular basis, set your Purchasing on auto-pilot with A.Z.Soft’s recurring Purchase plans. When you create a recurring plan, you control who you want Purchased, what for, and how often you want to send a new Purchase and we’ll automatically create and email your Supplier their Purchases for you. Recurring Purchase plans are just another way A.Z.Soft helps make running your business easier and saves you time.

The A.Z.Soft Purchases List helps keep you organized. It shows you all of the Purchases and quotes you’ve created, providing important information about your sales. By filtering and sorting the list you can see who has purchased from you in the last month, who owes you money, and when you can expect it. And, as you’re creating and managing your Purchases, all the important bookkeeping transactions that go along with them are being recorded for you.

When payments come in, you want to get them to the bank as quickly as possible. A.Z.Soft’s small business Purchase software makes it easy to apply payments to Purchases and record them into your chosen bank accounts so your balances get updated.

If you have a PayPal account, A.Z.Soft can help you get paid faster by making it easier for Suppliers to pay you with PayPal. No matter how you receive your payment, we’ll record the payment details on the Purchase so you can see payments and history all in one place.

If your Supplier accidentally overpays, A.Z.Soft Purchase software will help you manage the credit on their account so you can apply it to a future Purchase. It is really simple. Deposit the full payment amount and A.Z.Soft will automatically create a credit for the Supplier. On their next Purchase, you can apply the credit to the Purchase and show them their new balance due. And, while you’re dealing with the business impact of overpayments and Supplier credits, A.Z.Soft’s Purchase software creates and updates the associated bookkeeping transactions for you.

If you estimate projects to obtain a “go” from your Supplier before starting work, use A.Z.Soft Quotes to get the job done. Purchae Order work just like Purchases – you can add contacts and items on the fly, personalize the Terms & Conditions and Notes to your Suppliers, and send the Purchae Order via email or snail mail. Once the project is approved, convert the Purchae Order to an Purchase with one click!

If you sell products and store inventory, figuring out the true cost of what you sell is probably one of the hardest things about running your business. Not with A.Z.Soft Purchase software. Because when you use A.Z.Soft, we’ll calculate the current, average weighted costs of your inventory and record the cost of goods sold at time of sale for you automatically, so you always have the most accurate cost of goods for your inventory.

Never hunt for another tracking number again! If you ship products, A.Z.Soft gives you the fields to enter shipping charges and shipment information (like the tracking number, shipping method, and ship date) on the Purchase, so the full order details are stored where they should be – with the order. If you enter the shipping charges or insurance rates, A.Z.Soft will add the charges to the Purchase total for you, saving you another step and making it even easier to complete your sale.

A.Z.Soft Purchase software automatically tracks sales tax for you. When you Purchase your Supplier for a taxable item, we’ll calculate the tax based on the cost of the item and your Supplier’s zip code (or your company’s zip code if you don’t have a physical address for a Supplier). And, we keep the tax rates updated so you don’t have to.

If you offer discounts to your Suppliers, they should see that discount on the Purchase so they know the real value of doing business with you. With A.Z.Soft Purchase software, you can discount by dollar amount or percentage and the discount is automatically subtracted from the subtotal and displayed in the Purchase totals section, so your generosity doesn’t go unnoticed.

If you have repeat Suppliers or standard product/services offerings, copying your Purchases can save you a lot of time. With copying, you can create a new Purchase with the same details as a prior Purchase without having to re-enter all the information. Then, you can make whatever changes are necessary and send off the new Purchase without missing a beat.

Don’t use post-it notes to communicate information about a project or order, use A.Z.Soft’s Internal Notes to document stages of the sale and every person on your team can literally be on the same page.